The policy aims to provide assurance to individuals that their personal information is being properly protected.
2.Handling personal information
We will build monitoring structures to ensure that personal information protection is carried out in a manner appropriate to the content and scale of our business. In addition, we will collect, use and supply personal information in an appropriate and cautious manner consistent with our internal regulations.
(1)Collecting personal information
When collecting personal information, we will explain to the individual concerned why the information is being collected and use only legal and fair collection methods that do not go beyond what is required to fulfill our stated purpose.
(2)Using personal information
We will only use personal information for the purpose that the individual concerned agreed to when the data was collected.
(3)Supplying personal information
As a general rule, we will only supply personal information to a third party for the purpose that the individual concerned agreed to when the data was collected. However, in the following cases, personal information may be provided to a third party without obtaining the consent of the individuals in advance.
1.When we receive a legal demand to provide the information
2.When required to protect the life, health and assets of the individual concerned or the public from severe damage.
3.When required to improve public health or to secure the healthy upbringing of children.
4.When we are required to co-operate with state organizations or local authorities in order to perform a task designated under law.
3.Implementing safety policy
In order to ensure the accuracy and safety of personal information, we implement various safety policies including information security policies which aim to prevent unauthorized access to personal information and the loss, destruction, unauthorized modification and unauthorized disclosure of such information. We take swift corrective action when deemed necessary following the results of internal audits, security incidents or requests from customers and staff.
4.Compliance with the laws and codes of conduct
Through continuous educational and development activities, we insure adherence with laws on personal information, guidelines issued by the organizations to which we belong, and the Japanese Industrial Standards (JIS) Q 15001, Requirements for Management Systems for the Protection of Personal Information. We are committed to the appropriate implementation of our Personal Information Detection Compliance Program, which meets all of the above requirements.
5.Changes to personal information
We will respond rapidly in an appropriate and reasonable way to individuals who request a review, modification or deletion of their personal information and to individuals who file a complaint.
We will continually strive to optimize and improve our personal information management system through reviews of the program by the internal audit department and company representatives.
Date of enactment: April 1, 2006
Date of revision: June 27, 2023
President and Representative Director
JMS Co., Ltd.
12-17 Kako-machi, Naka-ku, Hiroshima 730-8652, Japan